Administration Officer

The primary purpose of this role is to manage a range of financial and administrative based duties.  

– Managing the front office duties by answering incoming calls, taking messages, and forwarding calls to recipients.  

– Organise incoming/outgoing shipments as necessary.  

– Coordinating the meetings calendar and ensuring meeting rooms are set up and equipped for scheduled meetings.  

– Serving as a point of contact for the team and clients, ensuring effective communication and timely responses.  

– Assisting in coordinating company events, conferences, and meetings.  

– Handling of travel arrangements as required.  

– Supporting the Accounts Department daily functions as needed, including the preparation and posting of sales invoices and posting of supplier invoices, updating of daily accounts receivables and filing of documents  

– Handling the petty cash balance, record keeping and performing monthly reconciliations.  

– Assisting the CAMO team in organising, maintaining records and filing systems.  

– Assisting with the updating of social media posts and website.  

– Good command of spoken and written Maltese and English.  

– Proficient user of Microsoft Office.  

– In possession of an O or A Level qualification
– Right to live and work in Malta